Allocation Committee Meeting Recap (12-11-23)
Welcome to the recap of the Allocation Committee meeting on Dec. 11, 2023.
Dan Floyd joined the Allocation Committee as a representative of the business community. Dan is currently the chief operating officer and co-owner of Hood To Coast Race Series, President of Floyd Public Affairs, and recently co-founded a retail food brokerage called OnShelf Partners. Welcome to the Allocation Committee, Dan!
Community engagement plan
Community engagement is underway to help shape the funding priorities for the next competitive funding process starting in fall 2024.
PCL hired Camille Trummer LLC to plan and implement the engagement process. Trummer and her team will work through spring 2024 to collect and analyze input from community members, service providers and community leaders. Trummer’s team will administer a survey of priority communities identified by PCL’s Community Council in 7 languages, conduct 8-10 focus groups and 10 interviews with key stakeholders.
PCL is also working with Community Engagement Liaisons, a network of multilingual leaders in culturally specific communities, to survey community members in up to 26 languages.
The surveys were launched Dec. 11 and will be collected through the end of January, with focus groups and interviews starting in the coming weeks.
Learn about the goals, focus areas, priority communities, implementation methods, timelines and more in the presentation from Trummer and Dr. Tanisha Woodson.
Preview of upcoming funding process
Allocation Committee members are scheduled to meet four times next year in March, May, June and December, with meetings aligned to key points in the community engagement and grant application processes.
March: The Allocation Committee will review and provide feedback on draft application questions and scoring criteria.
May: This meeting will be held jointly with the Community Council to hear the results of the community engagement process, which will shape funding priorities in the grant application.
June: The committee will review and approve the application, including questions, scoring criteria and funding priorities for each program area.
September: Publish grant applications in the Levy’s 6 program areas.
December: The committee will receive a summary of the applications received and will review staff and Community Council recommendation process and criteria, and funding decision process.
Community Council update
Katrina Peterson has joined the Children’s Levy staff as the new community engagement coordinator to support the Community Council. Welcome, Katrina!
The 13 members of the council continue to shape the development of the grant application template. At their Nov. 17 meeting, members suggested simplifications to the application, and provided feedback about potential application review methods .
In the 2019-20 review process, 65 community volunteers scored applications and received stipends. The council is considering an alternative: hiring a cohort of 12-15 diverse contractors to review applications.
Over the next 7 months, the council will continue to advise on the application process, scoring criteria, application review process and funding recommendation process.
Miss Monday’s meeting?
Watch it on YouTube or on CityNet Xfinity Channel 30 and 330 (HD) Dec. 19 at 8:30 p.m. and Dec. 24 at 9 a.m. You can also view the slide deck for the community engagement plan and the slide deck for the preview of the upcoming funding process and Community Council updates.
Join us for the next Allocation Committee meeting
Our next meeting will be 10 a.m. to noon on Monday, March 11, 2024. Agendas will be sent to our email list, shared on our social media channels and posted on portlandchildrenslevy.org
We welcome your comment on agenda items or the work of the Portland Children’s Levy. If you would like to join the next meeting to participate, please join our email list stay tuned for the meeting invite.
