Program Reporting & Monitoring

1. Program reports due to Portland Children’s Levy (PCL) staff are listed in Section II.E of the grant contracts. 
2. Narrative reports: Grant managers will send you narrative program report forms needed for mid-year and annual reports. Grantees will submit narrative reports in WebGrants, the City’s online grants management system. 
3. Data reports: Grantees will use WebGrants to complete data reports. PCL will update the WebGrants user guide by December 31 with program reporting instructions. 
4. Organization demographic reports: Each organization funded by PCL must annually report demographic data on all clients, staff, and board members of the organization. PCL will update these instructions by December 31 with information on completing and submitting this report. 
5. After school and mentoring program participant lists: PCL will send you a participant list form to complete for all youth served who meet the program participation goal. Grantees will submit the report in WebGrants.
6. Report due dates:
   • Jan. 31: Mid-Year Progress Report (narrative and data)
   • July 31: Annual Reports (narrative and data) and Participant Lists for After School and Mentoring grantees only
   • Sept.1: Annual Organization Demographic Report (clients, staff, board)
7. If due dates fall on a weekend, submit reports on the next business day.  If you need an extension on a deadline, contact your grant manager.
8. If you have questions about reporting, please contact your grant manager:

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